0 National Inventory code
Code identifying the National Inventory; the code of the country preparing the National Inventory. Exceptions are possible, if agreed with EURISCO such as NGB.
1 FAO institute code
FAO Institute Code of the institute where the accession is maintained.
2 Accession number
This number serves as a unique identifier for accessions within a genebank collection, and is assigned when a sample is entered into the genebank collection.
3 Collecting number
Original number assigned by the collector(s) of the sample, normally composed of the name or initials of the collector(s) followed by a number. This number is essential for identifying duplicates held in different collections.
4 Collecting institute code
Code of the Institute collecting the sample. If the holding institute has collected the material, the collecting institute code (COLLCODE) should be the same as the holding institute code (INSTCODE).
5 Genus name
Genus name for taxon, in latin. Initial uppercase letter required.
6 Taxon name
Specific epithet portion of the scientific name, in latin, in lowercase letters. Following abbreviation is allowed: ‘sp.’
7 Species authority
The authority for the species name.
Subtaxa can be used to store any additional taxonomic identifier, in latin. Following abbreviations are allowed: ‘subsp.’ (for subspecies); ‘convar.’ (for convariety); ‘var.’ (for variety); ‘f.’ (for form).
Example: subsp. fuscum
9 Subtaxa authority
The subtaxa authority at the most detailed taxonomic level.
Example: (Waldst. et Kit.) Arc.
10 Common crop name
Name of the crop in colloquial language, preferably English.
Example: malting barley
11 Accession name
Either a registered or other formal designation given to the accession. First letter uppercase. Multiple names separated with semicolon without space.
Example: Rheinische Vorgebirgstrauben;Emma;Avlon
12 Acquisition date
Date on which the accession entered the collection as YYYYMMDD. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.
13 Country of origin
Code of the country in which the sample was originally collected.
14 Location of collecting site
Location information below the country level that describes where the accession was collected. This might include the distance in kilometres and direction from the nearest town, village or map grid reference point
Example: 7 km south of Curitiba in the state of Parana
15 Latitude of collecting site
Degree (2 digits) minutes (2 digits), and seconds (2 digits) followed by N (North) or S (South). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required
16 Longitude of collecting site
Degree (3 digits), minutes (2 digits), and seconds (2 digits) followed by E (East) or W (West). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required.
17 Elevation of collecting site
Elevation of collecting site expressed in meters above sea level. Negative values are allowed.
18 Collecting date of sample
Collecting date of the sample as YYYYMMDD. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.
19 Breeding institute code
FAO Institute Code of the institute that has bred the material.
20 Biological status of accession
The coding scheme proposed can be used at 3 different levels of detail: either by using the general codes (in boldface) such as 100, 200, 300, 400 or by using the more specific codes such as 110, 120 etc.
300) Traditional cultivar/landrace
400) Breeding/research material
410) Breeder's line
411) Synthetic population
413) Founder stock/base population
414) Inbred line (parent of hybrid cultivar)
415) Segregating population
420) Mutant/genetic stock
500) Advanced/improved cultivar
999) Other (Elaborate in REMARKS field)
21 Ancestral data
Information about either pedigree or other description of ancestral information (i.e. parent variety in case of mutant or selection).
Example: mutation found in Hanna
Example: selection from Irene
Example: cross involving amongst others Hanna and Irene
22 Collecting/acquisition source
The coding scheme proposed can be used at 2 different levels of detail: either by using the general codes (in boldface) such as 10, 20, 30, 40 or by using the more specific codes such as 11, 12 etc.
10) Wild habitat
15) Aquatic habitat
20) Farm or cultivated habitat
23) Backyard, kitchen or home garden (urban, peri-urban or rural)
24) Fallow land
26) Farm store
27) Threshing floor
30) Market or shop
40) Institute, Experimental station, Research organization, Genebank
50) Seed company
60) Weedy, disturbed or ruderal habitat
62) Field margin
99) Other (Elaborate in REMARKS field)
23 Donor institute code
FAO Institute Code for the donor institute.
24 Donor accession number
Number assigned to an accession by the donor.
25 Other identification (numbers) associated with the accession
Any other identification (numbers) known to exist in other collections for this accession. Use the following system: INSTCODE:ACCENUMB;INSTCODE:ACCENUMB;… INSTCODE and ACCENUMB follow the standard described above and are separated by a colon. Pairs of INSTCODE and ACCENUMB are separated by a semicolon without space. When the institute is not known, the number should be preceded by a colon.
26 Location of safety duplicates
FAO Institute Code of the institute where a safety duplicate of the accession is maintained. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus a number.
27 Type of germplasm storage
If germplasm is maintained under different types of storage, multiple choices are allowed (separated by a semicolon).
10) Seed collection
11) Short term
12) Medium term
13) Long term
20) Field collection
30) In vitro collection (Slow growth)
40) Cryopreserved collection
99) Other (elaborate in REMARKS field)
The remarks field is used to add notes or to elaborate on descriptors with value 99 or 999 (=Other). Prefix remarks with the field name they refer to and a colon. Separate remarks referring to different fields are separated by semicolons without space.
29 Decoded collecting institute
Brief name and location of the collecting institute. Only to be used if COLLCODE can not be used since the FAO Institution Code for this institute is not (yet) available.
Example: Tuinartikelen Jan van Zomeren, Arnhem, The Netherlands
30 Decoded breeding institute
Brief name and location of the breeding institute. Only to be used if BREDCODE can not be used since the FAO Institution Code for this institute is not (yet) available.
Example: CFFR from Chile
31 Decoded donor institute
Brief name and location of the donor institute. Only to be used if DONORCODE can not be used since the FAO Institution Code for this institute is not (yet) available.
Example: Nelly Goudwaard, Groningen, The Netherlands
32 Decoded safety duplication location
Brief name and location of the institute maintaining the safety duplicate. Only to be used if DUPLSITE can not be used since the FAO Institution Code for this institute is not (yet) available.
Example: Pakhoed Freezers inc., Paramaribo, Surinam
33 Accession URL
34 MLS Status
The coded status of an accession with regards to the Multilateral System (MLS) of the International Treaty on Plant Genetic Resources for Food and Agriculture.
35 AEGIS Status
The coded status of an accession with regards to the European Genebank Integrated System (AEGIS).